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Make Presentations Not PowerPoint Demonstrations

by Drew on July 7, 2009 in Learn with Humor

gettysburg-pptIf you actually want to be effective in the corporate world, it’s important to learn to make presentations, not Power Point demonstrations. What’s the difference? Good question.

Presentations versus Power Point

If you were to go by what you see most often in the workplace, you would think presentations and Power Point were synonyms. But they are not. Power Point is merely one tool that you can use to give a presentation.

Yet when we must present an idea, proposal, or review, the tendency is to simply create slides and then read from them in front of our audience. This is technically a presentation, but it’s boring, ineffective, and lazy.

The key to making effective presentations is treating them as an experience, one that will end with the audience arriving at the same conclusion as what you are proposing. Doing so is deceptively easy, but requires a little more work.

1. Think Outside the Power Point

The first way to break out of the mold of boring presentations is to think outside of Power Point. There are thousands of ways to present an idea that don’t involve firing up Microsoft, or even using a computer.

What if you gave an active demonstration of the recommended product, or held a panel Q&A with experts on your topic. You could use Power Point to complement your discussion if necessary, but it doesn’t have to be your only means of communication. Whatever you can do to drive interaction with the audience will make it more memorable and engaging which will ultimately improve retention.

2. Be Prepared

This should go without saying, but based on some of the meetings I’ve had to sit through, not everyone knows or follows this guideline. If you don’t care enough about the work to prepare for the presentation, why should the audience care to listen to it.

It goes back to one of the keys to successful selling–be passionate about what you are presenting and that enthusiasm will spread to the audience. Plus you are giving them an experience, you want to make sure it is a good one. One note is that there is a such thing as over preparation. You want to strike the right balance of knowing what you’re talking about but also sounding conversational and not like a monotonous robot.

3. Do Not Read the Slides

We’ve all been in those meetings where the presenter just stands up front and reads the slides, as if we were illiterate or incapable of getting the right pronunciation of the words. Of course most of us have also been on the other side, where either because of a lack of time or creativity, we gave an oratory account of our slides.

It’s understandable. If we write everything that is important to say on the slides, verbatim, not only do we not have to memorize anything, but we also can send the Power Point after the meeting either as a summary or for those that missed the presentation. If that’s your style, why not just cancel the meeting and send out the slides? You’ll be saving every one a lot of time.

4. Do Not Read the Slides

OK, I already said this one but it bears repeating. Your slides should look more like an outline than an essay, if you decide to even use words at all. Pictures really are worth a thousand words when it comes to presenting–they are more visually appealing and are more memorable than a bunch of words.

A general rule of thumb many people toss it out is 4×4. No more than four bullet points per slide, and no more than four words per line. I don’t think there’s a magic number, but if that helps you to keep your slides brief, then go for it.

Make Presentations Not Power Point Demonstrations

The most important thing to keep in mind when preparing for a presentation is that it is an experience. By following the tips above, you can make sure that it is a positive one. Need more? Check out some of the best presentations tips from Humor That Works.

What rules do you follow when making presentations? Share them in the comments.

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Humor That Works – That Is A …

by Drew on April 23, 2009 in How-To Humor

Speaking with more confidence can help you during presentations, in conversations with your manager or with clients, or even at home.  Here’s a quick exercise to help you sound like you know what you’re talking about.

You can also try it out at your next off-site for an interesting team-building exercise.

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Life Lessons Learned from Watchmen

by Drew on March 8, 2009 in What I Learned From

With the release of Watchmen this weekend comes a lot of hype and anticipation for the graphic novel turned movie.  The graphic novel, originally published as a series in 1986-87, has long been heralded as the best novel of its kind.  Time Magazine even listed it as one of the 100 Best Novels.

I recently read the book and must admit that there is a reason there was so much hype around this story of “superhero” characters.  Watchmen changed a genre and turned superhero comics into stories of real-life with real life lessons.

Storytelling has long been an effective means to affect people in profound ways, from the days of Homer (the Greek poet), to the days of Homer (the Simpson).  Watchmen is no different of a story, with compelling life lessons in the story, hidden (or maybe not-so-much) in between the gritty, dark journey of the characters.

Before going on, I do want mention a few things.  First, Watchmen isn’t a kid’s comic and therefore some of the themes and images aren’t exactly G-rated.  With that in mind, I’ve tried to keep this post mostly suitable for work (MSFW), and all of the life lessons that I saw were positive–it’s just the context from which they came may not be seen that way.

Second, I cover the whole gamut of the story, so you can probably piece together the story through the lessons.  If you haven’t read the book or seen the movie, continue reading at your own risk (aka this is a “possible spoiler alert”).

Life Lessons Learned from Watchmen:

“Don’t Tell Me They Didn’t Have a Choice.”

watchmen-chap01-pg01

Chapter 1, Page 1

Rorschach’s first journal entry states it plainly: everyone has a choice.  Whether it’s to be involved in a nuclear arms race, or to be stuck in a dead-end job, people make a choice to be where they are.

While many people wait around for something to happen, the people who find success are those that decide they will go out and get it.  As Eisenhower said, “The history of free men is never written by chance but by choice–their choice.”

“Gettin’ old, you get a different perspective.”

watchmen-chap02-pg02

Chapter 2, Page 2

While the particular incident Sally Jupiter is referring to is quite extreme, her point-of-view is still valid and one that many people don’t realize until they get older.  Whatever your age is, think back 10 years ago and think about what you thought was important at that time.  Is it still important?  If you were in high school 10 years ago, was it really important what clothes you were wearing or even whether it mattered that you got a 95% instead of a 97% (yes I got upset about that).

In the long run, when lying on your death-bed, no one wishes they would have spent more time at work or even made more money, they wish they would have enjoyed life more and spent time with their friends and family.  Why wait until death to wish that? Start doing it now.

“Nothing is hopeless.”

Chapter 2, Page 2

Chapter 2, Page 25

As long as there is life, nothing is hopeless.  Certainly there are times we all reach rock-bottom, where things seem insurmountable, but that’s the amazing thing about the human spirit.  Even when we’re down at the bottom, there is always hope.  We can make changes, we can take the action necessary to move in the right direction.

Just look to a number of inspirational stories such as the “Miracle on the Hudson” where Pilot Chesley B. “Sully” Sullenberger III safely landed a plane on the Hudson River, saving all 155 passengers.  Look at the “comeback” stories of high-profile celebrities like Mickey Rourke.  Or even look at leaders such as Martin Luther King, Jr.  He must have known that he wasn’t going to end racism by himself, but he still dreamed, and he still took action to make it a reality.

“I feel as if I’ve been here all the time.”

watchmen-chap04-pg13

Chapter 4, Page 13

Though Doctor Manhattan is also referencing his metaphysical sense of time, his view on having “always been here” is an accurate one.  Janey Slater suggesting that “he’s arrived” because he now has fame and notoriety is inaccurate.  People hold certain accomplishments up on a pedestal thinking they will only be successful when they reach that step, but success is different for every person.

Becoming CEO of a company doesn’t mean you are more successful than a stay-at-home Mom that has raised 3 children–the measures of success are different.  The key is to define your vision of success and work to achieve it.  And specifically on the concept of fame, recall that Ralph Waldo Emerson observed, “Fame is proof that people are gullible.”

“Things have their shape in time, not space alone.”

Chapter 4, Page 24

Chapter 4, Page 24

George Bernard Shaw said, “You see things and say ‘Why?’  But I dream things that never were and say ‘Why not?’”  Doctor Manhattan’s observes that what is now just a block of stone can one day be the Statue of David.

The same is true for people.  Every person has the opportunity to do something unique, something powerful.  And while it may not be that way right now, hard work and perseverance can make that change; it’s hidden underneath the stone, just waiting to be chiseled into the next masterpiece.

“Even the word ‘gone’ would be gone.”

Chapter 5, Page 12

Chapter 5, Page 12

Bernard’s first thoughts when thinking of a disaster turn to the obvious of people, cars, etc.  But then he has a realization that bigger things, like the construct of language and that of societal interaction would be gone as well, and that’s the bigger disaster.  This is much the same as how many people view life–they think of the material things and material girls.  But rarely do we step back and appreciate something as simple as social interaction–friends, family, community, and even enemies.

Similar to Sally’s observation above, what’s going to be more important to you as you get older, and therefore, what is more important for you to focus on now?

“My Perspective.”

Chapter 8, Page 14

Chapter 8, Page 14

Whenever Rorschach speaks, it is short and to the point.  Here, in the face of what seems to be an impossible situation, he has two things on his side: perspective and confidence.  And these two things are often what will allow people to succeed in the face of adversity.

Based on your experiences, you have a unique view of every situation, and that perspective is what makes you different from everyone else out there.  Whether it’s as a writer, actor, project manager, or barista, your perspective will be different.  Combine that with having confidence in yourself and your abilities, and just as Charles F. Kettering said of the Wright Brothers, you can fly “right threw the smoke screen of impossibility.”

“You could say that about anybody in the world.”

Chapter 9, Page 27

Chapter 9, Page 27

The thermodynamic miracle referenced by Laurie Jupiter is that of birth, and Doctor Manhattan has realized that the odds required for people to get together and have this child or that child is a miracle; a miracle that is true of anybody in the world.

Sometimes it’s easy to lose sight of the miracle of life, and as cheesy as it sounds, every person does have the opportunity to make their own unique impact on the world–the question is what will yours be?

“Offices below, headstones marking daily graves of thousands.”

Chapter 10, Page 22

Chapter 10, Page 22

In Rorschach’s final journal entry, he shares again a different perspective (both literally and figuratively).  Literally, up above the city, the skyscrapers and buildings do look something like tombstones in a cemetery.  Figuratively, living only to work may not be physical death, but is it really living? Is working 80-hour weeks, neglecting friends and family or unique life experiences, really the Hokie Pokie (that’s what it’s all about)?

Burg’s Philosophy holds true for the time you spend at work, as well as in life: “It’s not the time you put in, but what you put in the time.”

“No time like the present.”

Chapter 11, Page 4

Chapter 11, Page 4

Perhaps, like Ozymandias, you have a plan or idea of something that you want to do, but have been waiting for the “perfect” time to do it.  Well the perfect time was yesterday, so you might as well do it today.

People will find all kinds of reasons to procrastinate (“the timing’s not right,” “the weather is gloomy,” “‘The Hills’ is on”), but you only need that one good reason to do it, that one reason that starts you on your new plan or idea, and that reason is: there is no time like the present.  After all, it is called the ‘present’–it’s a gift for us to use.  And it may not turn out perfect, or you may not know what will happen, but don’t forget…

“The excitement of not knowing.”

Chapter 12, Page 7

Chapter 12, Page 7

One of the scariest things about trying something new–acting on a plan or idea you had, or moving in a different direction–is the uncertainty of what will happen.  But that’s also part of the excitement.

If you had the option to see the future, would you want to be able to?  As Doctor Manhattan discovered, it takes the fun and surprise out of living.  It’s like knowing the end of Sixth Sense, The Usual Suspects or Watchmen before even seeing the movie–sure you can watch the movies and still be entertained, but you won’t get that same sense of enjoyment and satisfaction when the twist is revealed.

“Nothing ever ends.”

Chapter 12, Page 27

Chapter 12, Page 27

I know plenty of people that believe if they just get a certain job, or make a certain amount of money, or even buy a certain gadget, that they’ll be happy, that everything will be perfect.  But “in the end,” nothing ever ends.  Even if you get that job, life continues on after.  You’ll have new adventures and new challenges, but not everything will perfect.  But who would want it to be?  Our failures lead to successes, and we appreciate them more.

Life is not just about the awards, statuses, or objects we obtain, but the journey we took to obtain them–we will spend much more of our time on the journey than on accepting the awards.  So as you work toward your goals, hopes, or dreams, make sure the path you take is one you enjoy.  Thomas A. Edison knew this well: “I never did a day’s work in my life.  It was all fun.”

Source

Watchmen is a great story with compelling characters–there’s a reason it’s one of the top 100 novels.  If you’re interested in reading the book (which you should), you can pick it up at Amazon.com.

Watchmen. Moore, Alan and Dave Gibbons. New York, NY: DC Comics, 1986, 1987.

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“A man who wants to lead the orchestra must turn his back on the crowd.” – James Crook

Tom Peters Quote on Leadership

January 27, 2009

“I will tell you what I have learned: That those who exude optimism and self-confidence inspire optimism and self-confidence in others.” – Tom Peters

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The Inner Game of Tennis

January 21, 2009

The Inner Game of Tennis by W. Timothy Gallwey is, at the basic level, a book about mastering the mental side of peak performance, specifically in the field of tennis.  However the book explores more than just ways to perfect your backhand, as it dives into areas of conscious and unconscious habits that can relate [...]

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